THIS AGREEMENT is between the Association of Universities for Research in Astronomy, Inc. ("AURA), an Arizona non-profit corporation, and each of the SMARTS 2 member institutions, as further defined below ("Members") ("AURA" and the "Members, together, the "Parties"). It is effective as of January 9, 2006.
This project shall be known as The Small and Moderate Aperture Research Telescope System 2 ("SMARTS 2") project. A consortium consisting of the Members and AURA, through AURA's operating centers (National Optical Astronomy Observatory ("NOAO") and Space Telescope Science Institute ("STScI"), shall constitute the "SMARTS 2 Consortium". NOAO operates the Cerro Tololo Inter-American Observatory ("CTIO"), which manages the small telescope site in Chile. The AURA Centers are subdivisions of AURA, each funded through U. S. Government agencies. The SMARTS 2 Consortium will operate the small telescopes at CTIO in Chile pursuant to the terms and conditions of this Agreement.
In 2002 NOAO invited proposals for operation of the 0.9-m, 1.3-m and 1.5-m telescopes (the "existing small telescopes") at Cerro Tololo International Observatory in Chile. In its RFP, NOAO provided in part that responders should be "prepared to assume the full responsibility --- technical, scientific, and financial --- for operations of these telescopes." It advised, "CTIO wishes to retain some access for its users to a CCD imaging capability similar to that presently offered at the 0.9-m telescope. In exchange for providing the three telescopes and associated instrumentation, CTIO would retain access to 25% of the total observing time, integrated over all three telescopes, with at least half of this time being for CCD imaging. This time will be allocated through normal NOAO observing proposals. In addition, Chilean astronomers are entitled to 10% of the observing time. Provision of the telescopes and current instrumentation would be the extent of NOAO's contribution. Continued operation and maintenance of all items will be the responsibility of the proposer. Proposers are also urged to plan for early replacement of the 0.9-m telescope control system." NOAO informed those responding to the RFP that it would consider the following factors in proposal evaluation:
The proposal submitted by the SMARTS Consortium (as originally constituted in 2002, ("SMARTS 1"), together with an Operations Plan and Budget, was accepted, and the SMARTS Agreement to Operate Small Telescopes in Chile, AURA Contract No. C33003A, was entered into by AURA and the SMARTS 1, effective as of February 1, 2003. The SMARTS 1 consortium was charged with operating the existing small telescopes from February 1, 2003, through January 31, 2006. This Agreement represents the next phase in management of the small aperture telescopes at CTIO, which will be accomplished by a reconfigured, flexible SMARTS 2 Consortium. The RFP continues to establish basic terms of the SMARTS 2 project, as it did for SMARTS 1.
The Members and AURA (the "SMARTS 2 Consortium" or the "Consortium") agree to operate the small telescopes at Cerro Tololo on the terms and conditions set forth in this Agreement, as supplemented by their individual Membership Agreements, which shall be in the form attached as Exhibit A.
This Agreement and all related SMARTS 2 Member Agreements shall be void if the SMARTS 2 Management Council does not approve an operating plan for the SMARTS 2 project for semesters 2006A and 2006B by Jan. 6, 2006, and if individual membership agreements to support the operating plan have not been executed by Jan. 6, 2006 in sufficient numbers, in the opinion of the Management Council. A tentative Operating Plan is attached hereto as Exhibit B, but is subject to further review and amendment by the Management Council.
If an operating plan for semesters 2006A and 2006B is timely approved, the Consortium shall operate the CTIO small telescopes for at least thirteen months under this Agreement. Its operations shall begin in semester 2006A (as of Jan. 9, 2006), and continue through semester 2006B, which ends on Jan. 31, 2007. Its operations shall continue as long thereafter as the terms of this Agreement are satisfied, up to a total of sixty-one months (through semester 10B, ending Jan. 31, 2011).
This arrangement is subject to periodic review by independent ad hoc committees that may be convened from time to time by the National Science Foundation ("NSF"). Any such committee will base its review on the criteria established in the 2002 RFP, described above in section I.A. In the event of an unfavorable review, the Consortium will continue to operate the telescopes at least through the end of the scheduling semester then in progress (or thereafter, as NSF and the Consortium may agree). The financial and windup responsibilities set forth in this Agreement shall apply at the windup of the Consortium in 2011 or before, and shall survive termination of this Agreement.
This Agreement shall incorporate and include any and all Membership Agreements that have been executed and are effective for any given semester. Each Member shall execute the applicable individual Membership Agreement which shall incorporate all the terms of this agreement into its own. In the event of any conflict, the terms of this Agreement shall prevail. The effectiveness of this Agreement as to any Member shall be conditioned upon (1) the approval by the Management Council of an operating plan for semesters 2006A and 2006B, and (2) the execution of sufficient individual Membership Agreements in any given semester, as determined by the Management Council, to perform the operating plan. Each Member shall be a third party beneficiary of all other Membership Agreements, and each Member agrees that other Members shall be entitled to rely on and enforce, through the Consortium, the promises and covenants made its Membership Agreement. If the SMARTS 2 Consortium should be terminated by action of the Management Council, those of this Agreement's and the Membership Agreements' terms and conditions necessary for the orderly windup of operations shall survive and remain in effect until windup and resolution is complete.